Table of Contents:
- Travel Terms & Conditions
- Website Terms and Conditions
Travel Terms & Conditions Back to Top
Each trip applicant on his or her own behalf and on behalf of each of his or her family members, by filling out a trip application, acknowledges, represents and agrees to the following terms and conditions:
Nomadic Expeditions, Inc. (“Nomadic”) will send you an invoice for the balance of your trip payment 90 days prior to your departure date.
Nomadic must receive all cancellations in writing. Cancellation charges are based on the number of days from the date we receive the written cancellation notice until the main trip departure date.
|90 days or more:||Deposit|
|89 – 60 days:||25% of the total trip cost|
|59-30 days:||50% of the total trip cost|
|29-0 days:||No refund|
|After trip departs:||No refund|
In addition, any unrecoverable charges or fees (not already included in the itinerary/invoice) imposed by suppliers or vendors on advance payments will be assessed. Airfares are refundable in accordance with the policy of the airline carrier being used, subject to a $50 handling charge. If full payment is not received 90 days prior to departure date, Nomadic reserves the right to consider this a cancellation.
Nomadic reserves the right in its sole discretion to cancel any trip prior to departure for any reason, including insufficient number of participants, and in such cases full refunds. In the event that the cancellation is due to a significant event that makes it impossible to operate the trip, in which case, Nomadic will provide the Participant with a refund and/or credit towards a future trip equivalent to the amount paid to Nomadic or if the trip is in progress, the Participants will receive a pro-rated refund based upon the number of days not completed on the trip. Nomadic is not responsible for any unrecoverable expenses incurred by Participant due to trip cancellation, including non-refundable airline tickets, medical expenses and visa fees, or additional arrangements should the trip member have embarked prior to the scheduled departure date.
Nomadic reserves the right in its sole discretion to accept or decline any person as a participant at any time, or to require any participant to withdraw from the trip at their own expense when such an action is determined by Nomadic to be in the best interest of the Participant’s health and safety, or that of the group in general. In such event, the Participant shall not be entitled to any refund of payments to Nomadic and Nomadic shall not be responsible for any other unrecoverable expenses incurred by Participant, including non-refundable airline tickets, medical expenses and visa fees, or additional travel expenses.
The Participant understands that all rates for transportation, hotels and other third party services are based on tariffs and exchange rates in effect at the time of the printing of the price list for said trip are subject to increase without prior notification in the event of changes therein. Participant further understands that all trip applications are subject to acceptance by Nomadic.
Participant agrees to pay Nomadic the full cost of all services rendered prior to and during the course of the Participant’s trip, including necessary adjustments in trip costs, single supplement fees, late payment fees, returned check fees, and any and all additional products and services provided, whether requested by the Participant or deemed necessary by Nomadic.
Itineraries and arrangements are subject to change without notice. Nomadic will attempt to provide advance notice of any changes to itinerary or services to the extent possible. Nomadic reserves the right to adjust itineraries as deemed necessary, or to postpone or substitute itineraries or services, if travel conditions may jeopardize the health and/or safety of the travelers, or prevent the itinerary from operating as scheduled. Any additional charges incurred arising from the postponement, delay or extension of a trip or adjustment to the itinerary due to weather, equipment failure, flight schedule changes, illness, or any other cause not within Nomadic’s control will be the Participant’s responsibility.
Participant understands that Nomadic reserves the right to take photographs and/or digital or video film of any of their trips and Participant agrees that Nomadic may use these images for promotional and/or commercial purposes, without any compensation to Participant.
Nomadic is not responsible for lost or damaged personal property or for any injuries you may sustain on the trip. Participant agrees that baggage is carried at the owner’s risk throughout the trip and is not liable for any damage to or loss of baggage either in transit to or during the trip. Participant also agrees that Nomadic is not responsible for purchases made during any trip including but not limited to defective goods, shipping problems, and/or confiscation by customs.
Participant has reviewed the detailed itinerary and this form with their personal physician and will not hold Nomadic or its employees and agents responsible for any expenses/losses incurred resulting from any delay, changes in itinerary or cancellation of this trip, accident, or sickness.
Participant further agrees that it is entirely his/her responsibility to determine, in conjunction with his/her physician, that he/she is physically capable to undertake the trip which Participant has selected and that Nomadic assumes no liability or responsibility in determining the Participant’s ability to join the trip.
Participant agrees that Nomadic is not obligated to attend to or is responsible for the cost or quality of any of Participant’s medical or mediation needs during the trip. Nomadic may, but is not obligated to, take any actions it considers to be warranted under the circumstances regarding the Participant’s health and safety. Participant agrees to pay all health and safety associated expenses and releases Nomadic from any liability for said actions and expenses.
In addition, the Participant certifies that they have medical insurance which will cover personal accidents, medical expenses, medical evacuation, air ambulance, loss of effects, repatriation costs and all other expenses which might arise as a result of loss, damage, injury, delay or inconvenience occurring to the Participant. In the event of a medical emergency, Participant authorizes Nomadic and relevant third parties to release any medical information of Participant to assist professionals providing care to Participant.
It is the Participant’s sole responsibility to obtain and have available when necessary the appropriate valid travel documents. All Participants are advised to check with the appropriate government authority to determine the necessary documents. A valid passport is required for U.S. Citizens traveling to all international destinations. Passports must be valid for six (6) months after the return of your journey and should also have sufficient blank visa pages for entry and exit stamps.
There are certain risks and dangers associated with travel in general, specifically with adventure travel and physical activities including (but not limited to) mountain climbing, horse riding, kayaking/canoeing/rafting, camel trekking and hiking/trekking. By participating in Nomadic trips and programs, the Participant will be assuming those risks and release and indemnify Nomadic as provided for hereunder. Participant confirms that he or she has read carefully the detailed itinerary for the Nomadic trip that the Participant has selected, as well as the conditions of the application and participation set forth in this document, including the payment, cancellation and refund terms, conditions and policies.
Website Terms & Conditions Back to Top
The term ‘Nomadic Expeditions’ or ‘us’ or ‘we’ refers to the owner of the website. The term ‘you’ refers to the user or viewer of our website.
The content of the pages of this website is for your general information and use only. It is subject to change without notice.
Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services, or information available through this website meet your specific requirements.
This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance, photographs, and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.
Unauthorized use of this website may give rise to a claim for damages and/or be a criminal offense.
From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
Nomadic Expeditions is a tour operator located at 1095 Cranbury South River Road, Monroe Township, New Jersey 08831.
Definition of Personal Information: Back to Top
When we use the term “personal information,” we mean information that identifies a specific person or that is about an individual who can be identified, such as their full name, email address, email newsletter preferences, passport information, credit card information, medical history, or IP address.
Why do we collect Personal Information?: Back to Top
We only collect your personal data when 1. we have a legitimate legal basis for doing so–e.g. you’ve inquired about or booked a trip with us–and that personal data is necessary for us to fulfill our obligations to you as a potential or current client or 2. we have obtained your consent to reach out to you with marketing materials such as brochures, email newsletters, and the like.
We also collect anonymized data such as your partial IP address, geolocation data, website visit length, website visit frequency, and the like, which provides us with insight on the performance of our website and marketing initiatives. This information cannot be traced back to any identifiable individual person and helps us provide you with better services and a better website experience.
List of Information We Collect: Back to Top
Website Brochure Form (PDF):
First and last name
Website Brochure Form (Paper):
Website Ask a Question Form:
First and last name
Website Download Itinerary Form:
First and last name
Website Reserve Form:
First and last name
Print or PDF Trip Application Form (per traveler):
Full name (per passport)
Passport number, date and place of issue, expiration date
Date and place of birth, citizenship
Whether traveler would like information about upgrade opportunities
Credit card number (last four, expiration, security code via trip application form)
International flight preferences
Frequent flier number(s)
Emergency contact info for travelers’ relatives/friends/doctors including name, email, telephone number(s)
Smoker / Non-smoker
Credit Card Authorization Form
Credit card information (type, number, security code, expiration, name on card)
We also may receive the below data via email from you our clients, travel agents, or tour operators working on your trip:
International flight confirmations
Travel insurance information, if purchased by client
Wire transfer information from banks
Browser Cookies: Back to Top
A cookie is a file a website stored on a user’s device to remember information about them. Most every website sets cookies for one purpose or another. Some cookies are to allow a user to log into a member area or stay logged into that area when he or she returns. Other cookies are used to track the overall number of visitors a website receives, what pages those visitors go to, and the like.
Below you’ll find the cookies we may set on your browser along with an explanation of why we are doing so and how long they will remain on your browser.
For more information on cookies generally and to learn how to disable them, please visit: https://cookiesandyou.com. Please note, however, that disabling cookies may make this website and many others not function properly.
The text ‘complete’.
This cookie is set the first time you fill out a form to download one of our trip itineraries. The idea behind it is to save you the trouble of filling out the form numerous times should you wish to download additional itineraries. This cookie is set to expire one year from when it is set.
The following cookie(s) may be set on your browser by Google Analytics on our behalf. Google Analytics is one of the most popular web analytics tools in the world, found on many of the world’s most popular websites like those of New York Times, Washington Post, Mashable and Twitter. Google Analytics lets us know what content of ours is working, what content isn’t, and helps give us insight on how we deliver a better website experience.
Content / Explanation:
A persistent cookie that remains on a user’s computer unless it expires or the cookies are cleared. It tracks visitors metrics such as first visit (unique visit), last visit (returning visit).
__utmb Cookie & __utmc Cookie
Content / Explanation:
These cookies work in tandem to calculate visit length. Google __utmb cookie demarks the exact arrival time, then Google __utmc registers the precise exit time of the user. __utmb counts is a session cookie and expires at the end of the session, e.g. when the user leaves the page. Thirty minutes must pass before Google cookie __utmc expires. Given__utmc cannot tell if a browser or website session ends. Therefore, if no new page view is recorded in 30 minutes the cookie is expired.
Content / Explanation:
The __utmz cookie notes where a visitor arrived from, whether that’s a search engine (think: Google), via direct traffic (someone who just typed our website into their address bar), via social media (Facebook, Instagram or the like) or unknown. The __utmz Cookie also relates what keyword generated the visit plus geolocation data. This cookie lasts six months if not manually deleted.
Recipients of Your Information: Back to Top
We will not sell, distribute, or lease your personal information to third parties unless we have your permission or are required by law to do so. The data relevant for planning your travel such as travel documents, your itinerary, and emergency contact information is only provided to our ground supplier or hotels and airlines directly involved with your travel, when necessary. Your payment information and your method of payment are not shared with any third parties and is only directly input into our secure billing system with Authorize.net.
Your Consent & Right to Access Your Data: Back to Top
You have the right to withdraw consent at any time as well as the right to request to review and modify your data free of charge. To review your information or to withdraw your consent, write to us at firstname.lastname@example.org with said request and we will respond in a timely fashion, typically between 1-2 business days. Should you prefer to reach us by mail, please write to Nomadic Expeditions, 1095 Cranbury South River Road, Monroe Township, New Jersey 08831 with the full details of your request and your preferred method of communication for handling further correspondence.
Disclaimers: Back to Top
In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.
Every effort is made to keep the website up and running smoothly. However, Nomadic Expeditions takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.
Copyright Notice: Back to Top
This website and its content is copyright of Nomadic Expeditions – © Nomadic Expeditions 2018. All rights reserved.
Any redistribution or reproduction of part or all of the contents in any form is prohibited other than the following:
You may print or download to a local hard disk extracts for your personal and non-commercial use only.
You may copy the content to individual third parties for their personal use, but only if you acknowledge the website as the source of the material.
You may not, except with our express written permission, distribute or commercially exploit the content. Nor may you transmit it or store it in any other website or other form of electronic retrieval system.